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3 Printers to Consider if You Want to Cut Your Business Printing Costs

Statistics support that only 1 in 5 business owners are aware of how much their company spends on printing costs. Knowing this cost will help determine if cuts are needed; so answer that question first. If it is determined that money can be saved in this area, here are a few tips to help, and recommendations for new equipment that will cut your costs effortlessly.

One of the simplest ways to cut your printing cost is to use less equipment and still yield the same output from your staff. If you currently have more than 1 printer for up to 5 employees cut it down to the one and spool everyone to print to it. Another way is to invest in a Multifunction printer. Most Multifunction units on the market perform the function(s) of a printer, copier, scanner and even fax from one machine. Depending on your volume needs the cost of a Multifunction printer can range from $150 - $700.

Other things you can do in house to cut your costs involve:

Reducing the amount of documents going to the printer. Does that email really need to be printed out or can it be stored in an electronic "keep" file to avoid being deleted.

Is color printing necessary or will black and white be sufficient for interoffice communication?

To follow are 3 recommendations as to printers that small business owners may consider investing in to cut business printing costs.

1) Brother MFC-8480DN Laser Multifunction Printer : This unit will perform the functions of a printer, copier, scanner and fully functional fax machine. It is also priced reasonably at an average $359.00, and has features such as duplex printing, built in networking capability and flatbed color scanner big enough to do legal documents that are not usually available for this price. Granted, a Laser printer is a larger initial investment, but copy for copy end up costing much less than comparable inkjet versions.

2) Lexmark X264dn Multifunction Laser Printer: Priced very reasonably at an average $249.00, this unit still performs all 4 of the main functions (printer, scanner, copier and fax) and can do so at 30 pages per minute. The Lexmark also has duplex printing but can also scan documents directly to email saving ink and a tree.

3) Lexmark Platinum Pro905 All-in-One plus Fax : Priced at an average $399.99, although this is the most expensive of the 3 recommendations the Pro905 is worth a look simply because of the massive savings gained through Lexmark's new low cost high yield ink replacement cartridges. Black ink cartridges are priced at only $4.99 and yield approximately 510 pages per cartridge. The Pro905 performs all 4 of the main functions, prints a maximum of 33 pages per minute and can produce up to 300 copies without have to reload any paper. Lexmark also boasts a 5 year warranty plus lifetime support on the Pro905 thus protecting your investment.

It may not make sense to spend money in an effort to cut costs; but investing in the right machine will make your office more efficient and put money back in your pocket.

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