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Getting the Best All-in-One Printer

All-in-One printers are tremendously popular, especially with small businesses. AiOs, as they are known, combine multiple functions to provide maximum convenience and usability. There are a host of good AiOs from which to choose. How can you be sure that you are getting the right model for your business and your particular needs? Here are some tips to consider before you go printer shopping.

First, know what you want. AiOs are so popular because they allow businesses to purchase one machine that handles multiple duties. There is no need to have a fax machine, copy machine, and scanner taking up valuable office space - and valuable dollars. They can offer a huge amount of bells and whistles, and before you decide on one, make sure you are getting what you want and need - and not what the salesman convinces you would be nice to have.

Decide if you need network connectivity. Why would you? This is invaluable for businesses or even homes when multiple computers are going to be routed to the same printer. This saves you from having to buy a printer for each computer in your office or home. In addition, many models have built-in memory and an LCD screen so you can store photos or documents without having to use a PC.

Consider whether an AiO is really what you need. Usually, this is the most cost-efficient choice. However, certain professionals, such as photographers, may prefer to have an independent photo-quality copier. Another consideration is how many people will be sharing the printer. It may not be as cost-effective as you hope if people have to stand around waiting for coworkers to finish printing or copying so they can get a turn. That detracts from productivity. Again, smaller businesses with fewer employers are typically most benefitted by AiOs.

Decide if you want an inkjet or laser all-in-one printer. There are advantages and disadvantages for each. Inkjet cartridges will need to be replaces more often, and this quickly becomes costly as cartridges can be expensive. Laser printers use toner cartridges, which cost more than inkjets. The upside is that they last much longer and can handle a greater volume of pages. Laser printers are usually faster and provide crisper lines. Your choice will depend largely on how much you can spend initially and what you need your printer for. Most people find inkjets to be more than sufficient for their needs, while businesses may want to opt for a laser AiO.

Within the field of AiOs, there are varying levels of sophistication. A basic model, which can handle printing, copying, and scanning. These have a very low initial cost and are great for home or small business use. As the options increase, so do the prices. Figuring out your budget, as well as what you absolutely need, is essential in choosing the right AiO for your needs.

An all-in-one printer can help you cut costs, save energy, and create a more efficient office. When shopping, remember to keep your particular needs in mind.