Printing Business Checks: A Helpful Guide
No matter what type of business you are in, one of the most important aspects of your day to day activities is writing business checks. Whether they are for payroll, to make payments for inventory, or for travel expenses, writing checks are a necessity. Typically there are one or two people in a company in charge of writing the checks or some companies farm out their check writing if they have a large payroll. There are ways to simplify writing business checks that can save your company time and money.
Because using an outside company to print the checks can be costly, you really should consider printing all of your checks in house. Aside from the fact that you will have a closer eye on the printing, you also can save time by not having to wait for check delivery. Anytime you rely on an outside company, there is a risk that something can be delayed or go wrong. This goes for everyday business checks, as well as payroll.
The first step is getting the proper program for printing checks. Talk to your bank about what kind of standards they have so that you do not have any issues with how the checks look. One of the great benefits of printing checks is that you can save common payees and not have to re-write them every time. If you have suppliers that you use each week, you will have their information stored in your program for when you need to write another check for them. Also the checks will all look the same because they will be printed, rather than handwritten. It will also prevent mistakes at the bank because handwritten checks can sometimes be illegible.
When printing the checks, make sure your printer has good quality printer ink or toner, depending on your model. You need the checks to look professional, crisp, and legible, so that your company is presented in the best light. Be sure to print a test check or two to make sure that things are going to look right before you print a whole batch of checks that later need to be voided because the ink quality was poor. The kind of paper you choose is up to you, but you want the weight to be fairly substantial given the importance of the document. You can also buy paper that has perforated edges to separate the checks if you do not want to be bothered with using a paper cutter.
If your company prints a lot of checks on a daily basis, you may want to consider having a dedicated printer just for checks. This will help prevent other documents from getting mixed up with the checks or someone else accidently walking off with a check because they thought it was part of their printed document.
The key to saving money in business is to make smart decisions, without skimping on what is important. Printing your own business checks is one way to do that.